Pearson Physical Therapy - Office Manager/Insurance Coordinator

Classified Ads Title:
Pearson Physical Therapy - Office Manager/Insurance Coordinator

Post Date
4/24/2023

Expiration Date
7/24/2023

Details:
Office Manager/ Insurance Coordinator
We are currently looking to hire an amazing person for our Office Manager/ Insurance Coordinator. Please send resume and cover letter to pearsonphysicaltherapy@gmail.com. Competitive Wage is dependent upon experience. We offer benefits, including paid time off, healthcare membership to Click Clinic, wellness stipend, retirement, continuing education, and employee PT benefit.

JOB SUMMARY
Responsible for overseeing the business operation of the Clinic. Accountable for the comprehensive management of all administrative support and all aspects of insurance and patient billing for the Practice.
Verify insurance benefits and obtain prior authorization for PT visits in order to insure payment of services. Monitor billing company for insurance submissions, collections. Maintain cash flow of the Practice. Serve as the point of contact for current office statistics. Monitor support staff work schedules and attendance. Serve as liaison with owner for facilities, information systems and human resources issues.

Major Responsibilities
* Verifying insurance benefits of patients prior to initial visit, so that patient understands what is covered and not covered, as well as their co-pays and co-insurances.
*Obtaining prior authorization from insurance companies to insure that patients get covered for services.
*Submit payroll to payroll company on a bi-weekly basis. Review and document time cards for both locations (bi-weekly) and submit to accountant
*Coordinate the work schedules for support staff and monitor attendance and tardiness and track employee time sheets. Manage vacations and time off requests.
* Ensure adequate support and coverage for therapists, techs and receptionist.
* Arrange monthly staff meetings for the Front Desk to review any updates or address any issues.
* Fill-in and assist front desk and clinic treatment areas (clean rooms, laundry, etc. if we are short staffed and busy) as needed.
* Review with front desk - daily, weekly schedule to be certain patient scheduling is done in the most productive and proficient manner.
* Maintain daily, weekly and monthly statistics: number of new patients, patient visits, services rendered collections, cost per visit, no shows/cancellations, Dr. Referrals etc.
* Prepare weekly and monthly reports and submit to the Owner.
* Maintain accurate cash draw for office and make bank deposits.
* Collect/tabulate statistics and keep spreadsheets up-to-date.
* Create forms and reports as requested by Owner.
* Participate in weekly / monthly meetings with owner to discuss financial, HR, and marketing issues
* Advertise and interview prospective administrative employees. After checking references, hire qualified candidates and setup training schedule with appropriate department. Have new employees complete appropriate paperwork and submit necessary documentation for employment to the accountant
* Complete and track all unemployment applications and forward to accountant.
* Address all personnel issues with an open door policy.
* Implement Human Resources Department procedures and policies
* Keep current with all HIPAA and OSHA regulations and updates and inform all staff of any changes. Have bi-annual training sessions to update employees of any changes.
* Maintain and update manuals such as Human Resources, Employee Handbook, etc.
* Stay current with all changes to CPT codes and insurance company requirements.
* Oversee Billing company to maintain appropriate billing for services rendered to facilitate the highest collection possible per patient, thus insuring positive cash flow
* Enforces collection policy and No Show policy.
* Negotiate and renew contracts with insurance companies.
* Credentials new PT employees with insurance companies.
* Update CAQH forms for all the therapists quarterly.
* Update personnel files w/phone numbers, address, name or any other changes
* Responsible for all bank deposits and compiling financial information for accountant to ensure timely payment of monthly taxes.
* Maintain helpful and supportive attitude to ensure patients feel welcome.
* Order office and clinic supplies for as necessary and track credit card charges.
* Perform related duties as assigned and assist CEO and Clinic Directors as needed.

PUT OUT DAILY FIRES AS NEEDED

The overall administrative management responsibility for day-to-day support functions of the Practice requires good judgment, excellent organizational and supervisory skills.
Effective interface with all levels of staff and external Practice contacts requires excellent communication skills.
Exercise effective and efficient time management, along with a high degree of discretion and confidentiality.

Qualifications
Minimum of two years experience in administrative positions involving financial support & staff management. Proven ability to effectively communicate (verbal and written). Must have proven proficiency in current word processing applications. Ability to maintain confidentiality is required. Must be detail oriented and highly organized. Must possess leadership.

Image:


Contact:
Becky Pearson

Work Phone:
308-872-5800

Email:
pearsonphysicaltherapy@gmail.com

Website:
http://www.pearsonpt.com/