Volunteer Enumerator Agreement - Surprise Regional Chamber of Commerce
All Chamber volunteer enumerators collecting, maintaining and/or utilizing survey data, or Personally Identifiable Information (PII) are required to sign an Agreement of Confidentiality.One of your most important duties as Chamber enumerator is to protect Personally Identifiable Information (PII) from disclosure to unauthorized persons. You are responsible for protecting the data we collect and may not use any of the information for your personal business use, even when you are no longer volunteering. The agreement protect you and the Chamber and ensure that the Chamber maintains the impeccable trust of the business community.





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Enumerator Agreement of Confidentiality  
 
All Chamber enumerators collecting, maintaining and/or utilizing survey data, or Personally Identifiable Information (PII) in the course of their duties or research/auditing/review with, shall sign this Agreement of Confidentiality. All representatives must sign this agreement of Confidentiality upon the start of their volunteer assignment.
 
I understand I will treat all PII revealed to me, contained in the surveys, computer files and/or other records, with a level of integrity and confidentiality as required by law. I will not seek to learn or disclose information about any business, client or group of clients which is not necessary for my immediate Chamber volunteer job or business-related functions, whether or not I intend to reveal/disclose the information, and I will restrict access to PII, including any computer-generated information about a client or group of clients according to Chamber standards as outlined below.
 
Confidentiality and Data Stewardship:   

  • One of your most important duties as Chamber enumerator is to protect Personally Identifiable Information (PII) from disclosure to unauthorized persons.
  • You must not reveal survey information to anyone. 
  • The Chamber cannot share responses, addresses, email addresses, or personal information with any individual or establishment, including government.    
  • Information the gathered can be used for statistical purposes only.
  • The Chamber cannot publish or disclose a person’s name or address, etc. to the public if it can be associated with specific data.
  • As a Chamber enumerator, you are responsible for protecting the data we collect and may not use any of the information for your personal business use.
  • In order to collect survey data, you must sign this Affidavit of Nondisclosure. It is for the rest of your life.
  • For PII information/Surveys that are lost, missing, or stolen, contact the Chamber immediately, within one hour of the occurrence.
  • Data stewardship means providing quality data for public good while protecting individual privacy and confidentiality. This is your core responsibility. Practicing data stewardship enables the Chamber to collect high quality data while complying with our privacy policies, and other laws and requirements that apply to confidentiality.
  • Keeping the public trust is critical to our ability to carry out our mission as one of the most trustworthy and credible organizations in the Community and the leading source of quality data about local market conditions and the economy.
 
You must maintain the confidentiality of all survey information. Follow these safe practices:
  • Store survey materials out of view, whether at home, in a public place, or in your vehicle.
  • Always lock your vehicle if you must leave survey materials in it.
  • Do not put survey materials on top of a vehicle or beside it when opening the door of the vehicle.
  • Never leave forms containing PII unattended or unsecured.
  • Be careful when discussing PII with other enumerators and Chamber staff in public places. Make sure no one else can hear you.
  • Return anything containing PII to your Crew Leader when you no longer have a use for it or you have completed your work.
  • Do not share PII with another sworn employee who does not have a business need to know.
  • Be able to explain why the Chamber collects information and how it is used.
  • Remember that when you sign the confidentiality oath, you are sworn for life. Confidentiality of data makes the public more likely to participate in the survey because they know that Chamber not release any personal information. 

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